Construction subcontractors — Automation for construction subcontractors
Invitations to bid, pay apps, T&M tickets and COI requests pile up while your estimators and project managers run jobs. These are the parts software can take over, with your people still setting the number and dealing with the GC. 37 automations fit, each with an example and workflow written for construction subcontractors.
What construction subcontractors automate
Showing 37 use cases for construction subcontractors
- Calls & leadsPlanned for a clientAI receptionistAfter hours, an AI assistant takes GC and supplier calls by job name, and sends jobsite emergencies to on-call.Construction subcontractorsHow it works
- Calls & leadsPlanned for a clientMissed-call text-backWhen a PM or estimator misses a GC's call, a text asks the job name and what they need, so nothing waits.Construction subcontractorsHow it works
- Calls & leadsBuilt for a clientInstant lead responseTenant improvement and service work requests from the website get a reply asking for drawings, schedule and location.Construction subcontractorsHow it works
- Calls & leadsBuilt for a clientLead qualification & routingSorts invitations to bid by scope, location, bid date and GC, so the chief estimator can pick bid or no-bid fast.Construction subcontractorsHow it works
- Calls & leadsPlanned for a clientQuote follow-upAfter bid day, GCs get a check-in on your number, and the estimator hears about questions, scope reviews or awards.Construction subcontractorsHow it works
- Calls & leadsBuilt for a clientQuote & proposal builderTurns takeoff quantities into a bid with your unit prices, labor units and exclusions, for the estimator to check.Construction subcontractorsHow it works
- SchedulingPlanned for a clientDispatch schedulingMoves crews between jobs as GC schedules shift, flags conflicts and texts each foreman the next day's assignments.Construction subcontractorsHow it works
- Intake & documentsClient onboardingWhen a GC awards the job, the subcontract review, COI, job setup and schedule of values follow in order.Construction subcontractorsHow it works
- Intake & documentsDocument collectionEach month, suppliers and lower-tier subs get a checklist for lien waivers and invoices before your pay app goes in.Construction subcontractorsHow it works
- Intake & documentsBuilt for a clientDocument data extractionPulls quantities and specs from GC bid packages and change order PDFs, for the estimator to check against the drawings.Construction subcontractorsHow it works
- Intake & documentsBuilt for a clientOrder entry automationForemen text a photo of a material list, and it becomes a purchase order with the job number for the office to approve.Construction subcontractorsHow it works
- Intake & documentsBuilt for a clientDocument generationFills change order requests, T&M tickets and lien waivers from the job record, for the project manager to check.Construction subcontractorsHow it works
- Intake & documentsDocument classificationDelivery tickets, signed T&M tickets, waivers and lower-tier COIs are sorted and filed to the job and cost code.Construction subcontractorsHow it works
- Intake & documentsVisit reports from field notesForeman photos and voice notes become a daily report filed to the project, with delays and conflicts flagged.Construction subcontractorsHow it works
- Customer communicationCustomer status updatesGC superintendents and PMs hear when submittals clear, material is released, crews mobilize and areas are ready.Construction subcontractorsHow it works
- Customer communicationInbox triageSorts GC emails into RFIs, submittals, change directives, schedule updates and pay app requests, and routes each one.Construction subcontractorsHow it works
- Customer communicationAI reply draftingDrafts replies to GC emails about back-charges, schedule and scope from your subcontract, dailies and photos.Construction subcontractorsHow it works
- Customer communicationWin-back campaignsGCs who haven't sent an invitation to bid in a year get a note from the estimator naming the work you did together.Construction subcontractorsHow it works
- Customer communicationMeeting notes & follow-upsThe weekly GC coordination meeting becomes your action items, dates and a draft email to the GC's PM.Construction subcontractorsHow it works
- Customer communicationSupport ticket triageWarranty callbacks from GCs and owners are tagged, matched to the job and system, and urgent ones go to on-call.Construction subcontractorsHow it works
- Billing & paymentsBuilt for a clientInvoicing automationDrafts each month's pay application from the schedule of values, percent complete, approved change orders and retainage.Construction subcontractorsHow it works
- Billing & paymentsPayment remindersTracks each approved pay app with the GC, reminds them around the due date, and flags retainage still held.Construction subcontractorsHow it works
- Billing & paymentsSupplier invoice processingSupply house and rental bills are matched to the PO and delivery ticket, then coded to the job and cost code.Construction subcontractorsHow it works
- Billing & paymentsExpense receipt routingForemen on the road text receipts for fittings, fuel and hotels, and each is coded to the job and cost code.Construction subcontractorsHow it works
- Billing & paymentsBank and payment reconciliationGC payments, joint checks and retainage releases are matched to each pay app, and short pays are flagged.Construction subcontractorsHow it works
- Inventory & operationsBuilt for a clientMulti-supplier stock lookupChecks several supply houses' prices and stock for a bid's material list at once, next to what's in your warehouse.Construction subcontractorsHow it works
- Inventory & operationsBuilt for a clientMaterial optimization & job costingPrices drywall, steel or countertops from a layout of the plans, then checks the material actually used on each job.Construction subcontractorsHow it works
- Inventory & operationsBuilt for a clientProduction tracking boardA live board of shop work for each project, like stairs, ductwork or cabinets, so field crews know when it ships.Construction subcontractorsHow it works
- Inventory & operationsBuilt for a clientApproval workflowsT&M tickets and change order requests get signed by the GC's super and approved by your PM before they're billed.Construction subcontractorsHow it works
- Inventory & operationsCompliance trackingTracks crew safety cards, licenses and your own COIs against each GC's rules, and sends current ones on request.Construction subcontractorsHow it works
- Inventory & operationsRecurring task coordinationDaily reports, weekly toolbox talks and equipment checks get assigned to foremen and chased until they're done.Construction subcontractorsHow it works
- Team & HREmployee onboardingNew hires get payroll forms, safety orientation, cards on file and their first job address before day one.Construction subcontractorsHow it works
- Team & HRTimesheets & payroll prepCrew hours by job and cost code come in from the time app, foremen approve, and certified payroll is ready to check.Construction subcontractorsHow it works
- Team & HRStaff schedulingNext week's manpower plan is drafted from foremen's requests, time off, cards and apprentice ratios.Construction subcontractorsHow it works
- Data & reportingBuilt for a clientSystem syncJobs, commitments, change orders and cost codes stay in step between Procore, your accounting and the time app.Construction subcontractorsHow it works
- Data & reportingAutomated reportingA weekly report of labor hours against the estimate by cost code, open pay apps, retainage and backlog.Construction subcontractorsHow it works
- Data & reportingData cleanup and alertsHours coded to closed jobs, cost codes missing from budgets and duplicate vendors are found and sent to fix.Construction subcontractorsHow it works
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